Proposal Manager

San Francisco

At M Moser Associates, we always look to challenge the status quo and our proposal process is an intricate part of that. The job of a Proposal Manager with M Moser Associates is crucial to the success of our San Francisco Business Development and Project Teams as well as our Global Marketing group. Are you up for the challenge?

Who Are We?

For over 38 years M Moser Associates has been transforming the way people work.

Established in 1981, with 20 offices across the globe, M Moser Associates has become one of the largest design firms in the world specializing in the creation of workplace environments. By understanding our clients’ deepest concerns, we aim to craft the physical, social and digital workplace environments that will support people at work and achieve business goals.

What sets M Moser apart is the innovation we bring to our projects, designing spaces that challenge the status quo. We are an international team of innovative thinkers with innate curiosity and, above all, the desire to engage with clients to provide integrated solutions inspired by their unique business needs.

Why Work With Us?

At M Moser Associates, we see the world differently.

Our DNA is design and implementation - we revel in those who are as passionate as we are to challenge the status quo and build great things as part of a team. We focus greatly on our people, providing them with opportunities to grow and develop professionally while appreciating their diverse skill sets and backgrounds. When you join M Moser Associates you become part of a global community that wants to see you succeed.

What Is The Job?

The job of a Proposal Manager with M Moser Associates is a hybrid, business development and marketing role. The Proposal Manager will become an essential resource to our Global Marketing group, our USA Business Development initiatives, and on occasion, our Project Teams.

Specific role responsibilities will include, but not be limited to:

Business Development Production

  • Coordinate and produce deliverables including: qualifications and responses to Request for Information and Proposals (RFI/RFPs), advertisements/sponsorship, and formal client presentations
  • Edit, create and produce packages for pitches, RFQ’s, proposal requests etc.
  • Create business development materials including brochures, proposal project pages, award submissions, etc.
  • Manage and maintain library of business development/marketing collateral (e.g. photography, proposals, resumes, press, etc.); includes updating, organizing and distribution
  • Provide general administrative support to business development functions including data collection/entry, meeting administration and organization
  • Constantly monitor the number and effectiveness of proposals and make appropriate changes to increase win rate
  • Facilitate discussion with everyone involved in the proposal response to develop complex written and graphic communications in pursuit of business
  • Maintain and develop the proposal database; extract and add information as proposal information is updated/changed
  • Track and monitor all active opportunities within the proposal database

Content Strategy & Development

  • Develop content and produce final deliverables in a fast-paced, deadline driven environment
  • Produce basis content and templates to be used across marketing materials and in proposals
  • Provide quality control through careful proofreading, editing and grammar checks
  • Work with graphic design team to identify, imagine and refine specialized graphics such as organization charts, diagrams, banners and image boards, etc.
  • Support social media efforts through research, content collection and postings

Project Coordination

  • Support project teams in the coordination of meetings, client responses, and other administrative tasks
  • Work with appointed Project Manager to ensure database is kept up-to-date with information around project opportunity (including client, location, fee, size, status)
  • Act as a conduit to communicate project needs to graphic design team
  • Perform additional responsibilities as requested to help achieve business goals
Who Are You?

As M Moser Associates Proposal Manager, you will be someone who enjoys taking on many roles and various types of work. We are looking for someone who is both technically strong and detail oriented but who also has a creative side with the ability to communicate complex, big picture concepts.

As the Proposal Manager you will have the following skills, abilities and experience:

  • 3 to 5 years of experience in in a proposal generating and/or presentation generating environment, with a minimum of two years of experience in proposal management in AEC or related industry
  • Proficiency in Adobe Creative Suite (Photoshop, InDesign, Illustrator, and Acrobat), MS Office (Word, Excel, PowerPoint)
  • Experienced in B2B writing with an ability to write in a number of styles and use them effectively
  • Excellent written and verbal communication skills
  • Detail-oriented with an excellent ability to handle multiple projects simultaneously
  • Exemplary skills in dealing with people, able to work with and manage teams
  • Action-oriented, driven towards results
  • Able to prioritize effectively and thrive in a fast-moving, deadline driven environment
  • Strong planning, organizational, and problem-solving skills with the ability to change priorities quickly
  • Able to work entrepreneurially with minimal supervision
  • Able to communicate and work effectively with senior leadership and members of our global team
  • Able to move from small project to big picture perspective in order to develop a holistic strategy geared toward winning business
What’s The Next Step?

If this sounds like you, we should be talking! Please send us your CV, Portfolio (if applicable) and a short cover letter so we can get to know you better.

Note: Must be able to perform all essential job functions of the position with or without accommodations. Candidates must be authorized to work permanently in the USA.

M Moser is an Equal Opportunity Employer.

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